1. Controller
Newchem GmbH Flamminggasse 79 A-2500 Baden, Austria FN 62864y, Wiener Neustadt E-mail: office@newchem.at Phone: +43 (0) 2252 45970
2. Categories of Personal Data
Although we operate exclusively in the B2B sector, we process personal data of natural persons in the course of business relationships, in particular: - Names of company contact persons - Job titles and functions (e.g. purchasing, sales, accounting) - Business contact details such as telephone numbers, mobile numbers, e-mail addresses - Communication content (e.g. e-mails, letters, meeting notes) - Payment and invoice data with personal references (e.g. name of account holder)
3. Purposes of Processing
We process this data exclusively for the following purposes: - Initiating, concluding and executing contracts and orders - Ongoing communication within existing business relationships - Accounting and fulfilment of statutory retention obligations - Management of supplier and customer contacts - Protecting legitimate interests, in particular the assertion and defence of legal claims
4. Legal Basis
Processing of personal data is based on: - Art. 6(1)(b) GDPR – contract fulfilment or pre-contractual measures - Art. 6(1)(c) GDPR – compliance with legal obligations (e.g. tax or commercial law) - Art. 6(1)(f) GDPR – legitimate interests (e.g. efficient business processes, legal enforcement)
5. Recipients of Data
Personal data is only disclosed if necessary for the stated purposes or due to legal obligations. Recipients may include: - Transport and logistics companies - Banks and payment service providers - Tax advisors, auditors, and lawyers - IT and hosting service providers - Public authorities, courts, or other official bodies where legally required Data transfers to third countries outside the EU/EEA only occur if necessary for contract fulfilment or with explicit consent, and only in compliance with GDPR requirements.
6. Retention Period
Personal data is retained only as long as necessary for the purposes collected or as long as statutory retention obligations exist: - Business records subject to tax or commercial law retention: 7 years - Contract-related records and correspondence: until expiry of statutory limitation periods (generally 3 years, up to 30 years in specific cases)
7. Rights of Data Subjects
Under GDPR, data subjects have the following rights: - Access (Art. 15 GDPR) - Rectification (Art. 16 GDPR) - Erasure (Art. 17 GDPR) - Restriction of processing (Art. 18 GDPR) - Data portability (Art. 20 GDPR) - Objection (Art. 21 GDPR) To exercise these rights, please contact: office@newchem.at Data subjects also have the right to lodge a complaint with the Austrian Data Protection Authority.
8. Data Security
We implement suitable technical and organisational measures to protect personal data from loss, misuse, unauthorised access or disclosure. These include: - Access restrictions and password protection - Encryption technologies (where applicable) - Regular data backups - Continuous review and adjustment of security measures
9. No Automated Decision-Making
Automated decision-making, including profiling, does not take place at Newchem GmbH.
10. Updates to this Privacy Notice
This Privacy Notice is reviewed regularly and may be updated to reflect changes in legal requirements or business processes. The current version is available on our website or upon request in written form.